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Let’s be real about the tasks for a minute. Most of them don’t work for you. They make them feel worse, not beter. The laptop girl with Achecked boxes? The application with 47 maturity tasks? They do not organize your life – they emphasize you.
As entrepreneurs, it is said that tasks lists are magical productivity. But for many of us, they have become a dumping group for every random thought and half -baked thought that intersects our minds. No wonder we avoid them!
I will share why traditional tasks lists fail most entrepreneurs and provide you with practical ways to turn your guilt to a real tool that will move your business forward.
Related: Hidden Secret to Complete Your List of Tasks
Big problems with your current task list
Your list has no connection with your targets
One of the reasons why most tasks do not work is that they have zero connection with what matters in your business. Random tasks accumulate without thinking about being in line with your quarterly goals or business visions for a year.
When you write a “update site” next to “order office supplies” and “answer Jim’s e -mail”, you treat three that are the same as the same. This makes it impossible to prefer what your time really deserves.
You treat all as universal tasks
Not all tasks are formed equivalent. Some items take five minutes, others may take five hours. Some require deep focus, others may be waiting for your coffee.
Yet most clusters with lists! This guarantees that you choose simple things while Abees a complex work that could novit your business.
You use your list as a list of wishes, not as a work plan
Be honest how many items on your current list there were weeks or months? Probably also.
Most entrepreneurs use tasks lists as a place to store every idea, hope and project “one day”. Then they will be why the look on their list feels stunning motivation.
A good list should be a contract about what Gooi actually. It should not be a list of wishes of what you could do in some perfect future, where you have unlimited time and energy.
You must not enter the correct details
Have you ever written on your list something like “watching with a client”, and then he was staring at it later, what exactly does that mean? Which customer? Watch what? When?
ADO-DOS wave to create friction. Your brain has to work to remember the context, which makes you more likely to skip the task completely.
Related: 4 simple ways to manage your stunning task list
How to fix your tasks list today
Now for good leaves. Here’s how to transform your list of tasks from a source of stress into a tool that drives the news.
Step 1: Start a brain dump (but don’t stop there)
Get every task, idea and project from the head. Write it all in one place. It could be every random thought that was colored by the mental space.
This is not your list of tasks yet! This is just a raw mass. The mistake most people do is stop and calls this mess a list of tasks.
Step 2: Connect your tasks to goals
Check out your three best trading targets for the quarter. Now go through the brain listing and indicate which items directly support these goals.
Be brutally honest. Did the random improvement of the website you thought about? If it directly supports lead generation or sales conversion (or any of your current targets), it does not deserve the main property on your daily list.
Write your tasks in three categories:
- Direct current objectives support
- Important but unroached with contemporary goals
- Neither important nor aligned
The last category? Remove the golden delegate as much as possible. The middle category goes to the list of “future reflections” that you will check monthly, not daily.
Step 3: Break your tasks by type and time
For the tasks that remain, you should definitely add the following two critical information:
- How long will it be realistic?
- What type of energy does it require? (Deep focus, creative, administrative, etc.)
This step allows you to compare tasks into the right time slots on your day. Do you have 30 minutes before he calls? Pick has 25 administrative minute tasks. Do you have a two -hour block of continuous morning time? At that time you want a deep focus.
Step 4: Create a list of “Today” with only 1-3 priority tasks
This is key; Your daily task list should no longer have up to three priority tasks that must Get. These are your needles, a thing that really changes in your company.
Everything else goes, we have a separate list “If it is time”. This forces you to be realistic and strategic about what you can really achieve.
When you complete these up to three priorities, you will feel successful (even if nothing else is done). This is because at least it builds momentum and prevents trap “I got 17 small things, nothing important”.
Step 5: Use a system that matches your brain
Some entrepreneurs love digital tools. Others need a physical act of writing and crossing objects. Some also boards Prefe Kanban, so there is never a protest in one six.
Know that the best system is the one you use is. Try different approaches until you find what it clicks, because what matters is not a tool, but the principles behind it.
Related: Why does your task list work (and how to fix it)
Step 6: Write tasks as specific actions
Wave tasks create resistance, so instead of “working on a new product” write “outline three key features for a new product” or “manufacturer of call time call”.
Do it and you can stand the barrier of thinking that you started. The task is clear and even instead of a vague and depressing task.
The truth is that no task system is perfect. However, most entrepreneurs use systems that actively work against them than for them. Take 30 minutes today and imply changes. What is the one that you change today in your task list?
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